Sample Request for Payment Letter

A request for payment letter may be sent when an invoice is overdue—that is, has not been paid within the agreed timeframe.

Sampson's Stationary
30 Silverstone Ave
Kamloops, BC
V2A 8B1

February 21st, 20--

Mr. Ken Davis
Hanson's Montessori School
15 Main St.
Kamloops, BC
V2A 7B5

Our ref: #223

Dear Mr. Davis:

Outstanding Invoice

Our records show that you have an outstanding balance dating back to January, 20--. Your January invoice was for £445.00 and we have yet to receive this payment. Please find a copy of the invoice enclosed.

If this amount has already been paid, please disregard this notice. Otherwise, please forward us the amount owed in full by March 1st, 20--. As our contract indicates, we begin charging 5% interest for any outstanding balances after 30 days.

Thank you in advance for your cooperation. We hope to continue doing business with you in the future.


Maria McPhee

Maria McPhee

Enclosure: Invoice #223

Useful vocabulary: records, outstanding balance, invoice, enclosed, disregard, indicates, cooperation