Sample Business Letters Here is a selection of sample business letters and other
correspondence that you can copy and modify as you wish. Letter
Requesting Information
How to ask somebody to send you information. Letter Sending
Information
What to say when you send information. Letter Changing
Information
When a person or company changes important information, such
as an address, price, or date, it is necessary to send valued customers a
letter with the new information. This letter informs customers of a change in
price. Resume or CV
A resume
(AmE) or CV (BrE) is usually requested by a prospective employer as a record of
your qualifications and professional experience. CV stands for the Latin words
"curriculum vitae", meaning "the course of one's life". Covering Letter
for Resume or CV
It is usual to send a covering letter (BrE) or cover
letter (AmE) with your resume/CV when applying for a job. Letter of
Reference
Companies and other organizations often ask for a letter of
reference. This is a character reference written by someone such as an
ex-employer who knows the subject personally. Letter of
Resignation
Though it is not necessary to give a reason, it is standard
business procedure to send written notice informing your employer that you are
planning to quit your job. Lay-off
Notice
Companies and other organizations are usually required by law to
present a written notice to employees informing them of a lay-off. This letter
usually cites reasons for the lay-off, and acts as a formal apology. Employee
rights may be included. Letter of
Invitation
It is often necessary in business to send an invitation to a
person or group requesting their attendance at a special event. Letter of Request
for Payment
Sometimes it is necessary to remind customers that they owe
you money! Internal Memo or
Memorandum
Memos are sometimes used internally to inform an entire
company or department of something. This is an example of a memo referring to a
staff Christmas party. Welcome Email
It is
a common business practice to welcome new staff members to a company. This is
usually an informal note expressing best wishes and may contain contact
information. Companies may also send welcome letters to other companies that
move into a shared office building, or to visiting guest speakers and business
travellers. Business Correspondence
Glossary
The letters above contain useful vocabulary you may want to use
in your own business correspondence. If you decide to copy and modify any of
these letters for your own personal use, make sure that you are choosing the
correct words. This glossary offers simple definitions of the vocabulary used
in these samples. |