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Vocabulary

Word
Part of speech
MeaningExample Sentence
absent
adj
not presentThe vice president is absent due to unforeseen circumstances.
accomplish
verb
succeed in doingWe have a lot to accomplish today, so let's begin.
address
verb
deal with; speak onI hope we do not have to address this matter again in the future.
adjourn
verb
close a meetingIf there are no further comments, we will adjourn the meeting here.
agenda
noun
list of objectives to cover in a meetingPlease forward the agenda to anyone who is speaking at the meeting.
AGM
noun(abbr.)
Annual (yearly) General MeetingWe always vote for a new chairperson at the AGM.
allocate
verb
assign roles/tasks to certain peopleI forgot to allocate someone to bring refreshments.
AOB
noun(abbr.)
Any Other Business (unspecified item on agenda)The last item on the agenda is AOB.
apologies
noun
item on agenda announcing people who are absent; apologies for absenceEveryone is present today, so we can skip the apologies.
ballot
noun
a type of vote, usually in writing and usually secretPlease fold your ballot in half before you place it in the box.
board of directors
noun
group of elected members of an organization/company who meet to make decisionsThe board of directors meets once a month to discuss the budget.
boardroom
noun
a large meeting room, often has one long table and many chairsThe boardroom is reserved for a managers' meeting, so we'll have to meet in the lounge.
brainstorm
verb
thinking to gather ideasLet's take a few minutes and brainstorm some ways that we can cut costs.
casting vote
noun
deciding vote (usually by the chairman) when the votes are otherwise equalThe role of treasurer was decided based on the chairman's casting vote.
chairperson/chair
noun
the person who leads or presides at a meetingAs chair, it is my pleasure to introduce to you, Mr. Allan Davis.
clarification/verification
noun
explanation/proof that something is true/understoodBefore we address this matter, I'll need some clarification as to who was involved.
closing remarks
noun
last thoughts spoken in a meeting (i.e. reminders, thank yous)I just have a few closing remarks and then you will all be free to go.
collaborate
verb
work together as a pair/groupThe board fell apart because the members had difficulty collaborating.
commence
verb
beginWe will commence as soon as the last person signs the attendance sheet.
comment
verb or noun
express one's opinions or thoughtsIf you have a comment, please raise your hand rather than speak out.
conference
noun
formal meeting for discussion, esp. a regular one held by an organisationBefore the conference there will be a private meeting for board members only.
conference call
noun
telephone meeting between three or more people in different locationsPlease make sure I have no interruptions while I'm on the conference call.
confidential
adjective
private; not to be sharedAny financial information shared during this meeting should be kept confidential.
consensus
noun
general agreementIf we cannot come to a consensus by the end of the meeting we will put it to a vote.
deadline
noun
due date for completionThe deadline for buying tickets to the conference is May 25th.
designate
verb
assignIf no one volunteers to take the minutes I will be forced to designate someone.
formality
noun
a procedure (often unnecessary) that has to be followed due to a ruleEveryone knows who is going to be the next vice president, so this vote is really just a formality.
grievance
noun
complaintThe first item on the agenda relates to a grievance reported by the interns.
guest speaker
noun
person who joins the group in order to share information or deliver a speechI am delighted to welcome our guest speaker Holly, who is going to be offering some sales pitch tips.
implement
verb
make something happen; follow throughIt's not a question of whether or not we're going to use this idea, it's whether or not we know how to implement it.
mandatory
adjective
requiredIt is mandatory that all supervisors attend Friday's meeting.
minutes
noun
a written record of everything said at a meetingBefore we begin with today's meeting, let's quickly review the minutes from last month.
motion
noun
a suggestion put to a voteThe motion to extend store hours has been passed.
objectives
noun
goals to accomplishI'm pleased that we were able to cover all of the objectives today within the designated time.
opening remarks
noun
chairperson or leader's first words at a meeting (i.e. welcome, introductions)As I mentioned in my opening remarks, we have to clear this room before the end of the hour.
overhead projector
noun
machine with a special light that projects a document onto a screen or wall so that all can seeI'm going to put a pie chart on the overhead projector so that everyone can visualize how our profits have declined.
participant
noun
person who attends and joins in on an eventCan I have a show of hands of all of those who were participants in last year's conference?
proxy vote
noun
a vote cast by one person for or in place of anotherThere must have been one proxy vote because I count twelve ballots but only eleven attendees.
punctual
adjective
on time (not late)Firstly, I want to thank you all for being punctual despite this early meeting.
recommend
verb
suggestI recommend that you sit closer to the front if you have trouble hearing.
show of hands
noun
raised hands to express an opinion in a voteFrom the show of hands it appears that everyone is in favour of taking a short break.
strategy
noun
plan to make something workWe need to come up with a strategy that will allow us to have meetings less frequently.
unanimous
adj
in complete agreement; united in opinionThe vote was unanimous to cut work hours on Fridays.
vote
verb or noun
to express (the expression of) an opinion in a group by voice or hand etcWe need to vote for a new vice chairperson now that Jerry is retiring.
wrap up
verb
finishLet's wrap up here so that we can get back to our desks.

Vocabulary Quiz

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