EnglishClub

Being able to get your message across clearly and effectively with fewer words can be very beneficial in many contexts. “Saying it with less” can actually improve clarity to the reader and help you to hold their precious attention more fully.

Here are six quick tips for “trimming the fat” and getting your message across as efficiently as possible.

1. “Because” it’s so simple

Replace longer phrases such as:

“Due to the fact that…”
“As a result of the fact that…”
etc.

With: “Because…”

It’s straight to the point, no fluffy business.

2. Cut doubled words down

mutual agreement = mutual agreement

whether or not = whether or not

again reconsider = again reconsider

consensus of agreement = consensus of agreement

3. Chop “there are/is” and the relative pronoun

Short sentences of [noun][verb] work just as well. For example:

“There are some actors who like to use this technique.”

Trimmed becomes…

“Some actors like to use this technique.”

4. Drop formulaic phrases for single word forms

Either use a single word form instead or cut these out altogether.

due to the fact that (because)

in the coming time (soon)

with regards to (regarding)

5. Drop indefinite articles when appropriate

Example: “have/had a/n [noun] on”

Remove “have/had a/n” and “on” and then replace the noun with a verb.

For example: “She had an influence on my career”

Becomes: “She influenced my career.”

6. Cull your writing for all non-essential words

Finally, read through your writing and look for all non-essential words that you can remove. Be merciless. You can really cut down word count here and make your writing a more concise, undiluted message.

Proofreading is the process of carefully reviewing a text to check for the correct use of grammar and vocabulary. By getting into the habit of allowing sufficient time for proofreading, you will greatly improve the quality of your writing. After all, what is the point of spending hours writing a compelling piece, only to lose credibility due to basic grammar faults?

The following guide provides a few simple considerations that you can implement in the writing process.

The first step

You should be conscious and careful during writing rather than relying on proofreading later.

• While it may be tedious to some, it really is a good idea to learn basic grammar rules to avoid ambiguity.
• Make sure to use punctuation and paragraphs to break up large chunks of text. Try to be coherent and thoughtful, rather than simply scrawling down your thoughts.
• Consider using a style guide (e.g. Oxford, Chicago, APA etc.) to help with consistency.
• Lastly, it is wise to have a good dictionary or word processor to refer to.

Good things come to those who wait

It is very easy to become too close to your own writing and miss mistakes.

• While you probably understand what you want to say, it isn’t always clear for your reader, so make sure to check your writing carefully.
• Try printing out your work so that you can get a different view; and have a pen ready so that you can make plenty of annotations.
• Read the text aloud to hear if it flows correctly.

Be aware of common mistakes

Try to keep a record of mistakes that you are making so that you can improve your writing.

• Do not rely on the spell checker in your word processor as spell checkers can miss homonyms. Just because a word is spelled correctly, it doesn’t mean it was the word that you intended to use (e.g. ‘led’ and ‘lead’).
• Be careful of verb tenses and possessives – these can be common causes of problems, particularly for ESL writers.

Help!

One of the best things that you can get is an extra pair of eyes to check your work.

• Get a friend to look through your work in exchange for checking theirs… ‘You scratch my back, I’ll scratch yours.’
• Your tutors/lecturers should be providing feedback on your writing. Pay careful attention to their advice.

Final thoughts

Proofreading can be tedious, especially after having just spent time and energy writing. However, it is an essential step in the writing process that should not be skipped. Apply the tips outlined here and you can ensure that your writing is free of errors, in an efficient and pain-free way.